Grote Family of Companies

Essential Functions including the following, but not limited to the below.

Lead by Example:

·      Train field foreman to enter payroll and PO's into Computerease

·     Create CO budgets.

·     Enter owner change orders in Computerease.

·     Assist AP with PO issues, PM issues, credits, etc.

·      Initiate close-out for job. Make certain all committed costs are cleared, POs are closed and forward to accounting for follow up.

·    Attend Job/Project Meetings

Build Lifelong Partnerships:

·      Assist PM's and Field Foreman with submittals.

·      Coordinate submittals and keep accurate logs.

·      Distribute approved submittals to PM, Foreman, vendors, etc.

·      Coordinate operation and maintenance manuals for approval by owner

·      Write POs with PM's direction. Update POs as needed.

·      Close PO's and remove committed cost from Computerease at PM's request.

·      Obtain local licensing and permits.

·     Obtain welder certifications.

·     Write change orders to subs.

·     Set up out of town accommodations for jobs, i.e., apartments, utilities, etc.

·     Interact with Customers to ensure we are communicating and maintaining the business relationship.

Act with Integrity:

·     Ensure change orders are mailed and executed.

·     Make sure pricing on vendor invoices matches quotes that were given.

·     Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits.

·     Track tools and equipment and ensure proper MCA rates for billing purposes.

Put People First:

·         Assist field foreman in ordering material and supplies.

·         Order on-site utility set up for new projects including but not limited to phones, internet, fax, cable, electric, mail service.

·         Assist with jobsite set up including but not limited to copiers, office furniture, supplies.

·         Maintain on-site job trailer, order supplies, materials as needed.

·         Maintain job folders with updated drawings /specs as needed.

·         Train new employees

·         Maintain and work on multiple jobs at once.

Challenge the Ordinary:

·         Assist the field foreman or PM in developing the SOV.

·         Maintain records and receipts for petty cash purchases.

·         Assist in Cost Plus Billing and Reconciliations

·         Travel to jobsites

Education and/or Work Experience Requirements:

·         Must have effective communication skills both written and verbal.

·         Have good organizational skills.

·         Be detailed-oriented.

·         Ability to work with and maintain confidential information.

·         Working knowledge of Word, Excel, and Outlook.

·         Strong work ethic and able to work independently. Experience in Construction projects a plus